The Freedom of Information Act (Scotland) 2002 has led to an increase in the amount of tender evaluation and contract award documentation being publically released. It is your responsibility to ensure any procurement process can withstand scrutiny.
The activities at this stage must be carried out in a carefully managed manner that supports the Principles of Procurement:
- The evaluation must be carried out in a transparent way.
- There should be no market distortion.
- The outcome cannot be a procurement that unduly favours or disadvantages a particular bidder.
It is the responsibility of your Organisation to make sure that these requirements are met.
The tender evaluation criteria must be disclosed to tenderers. The assessment must be clear and robust, providing a full justification and audit trail for the resulting award decision.
Consideration must also be given to Planning, Sustainable Procurement and Risk Management throughout this stage of the Journey.