Minimum Standards

Where you have determined that minimum standards are applicable (either within selection or award criteria) they must relate to and be proportionate to the subject matter of the requirement.  This must be clearly detailed in the appropriate documentation.

When you wish to apply minimum standards to limit the number of potential suppliers to be invited to tender, minimum standards or objective criteria must be specified or referred to in the Contract Notice. This must be detailed in the procurement documentation to allow the rejection of potential suppliers.

Similarly if a pass mark can only be obtained by a response that meets the minimum requirement, this must be clearly stated within the scoring guidance provided to suppliers. 

New Australia/New Zealand Trade Agreement

Information Notice

We recently mentioned some upcoming changes regarding the new UK Trade Agreements with Australia and New Zealand. These legislative changes are now live.

These changes will update guidance on the following areas:

  • using PINs (Prior Information Notice) as a call for competition (any references to such are now being removed)
  • estimating the prices of contracts and 
  • terminating contracts

Please refer to Scottish Public Procurement Note Public procurement – Australia and New Zealand Free Trade Agreements (SPPN 1/2023) for more information on these changes.

Single Procurement Document (SPD) Form and Guidance Updates - 18 May 2023

In response to feedback requesting the Single Procurement Document (SPD) process to be streamlined, the following updates have been made:

  • the SPD Word document has been updated to version 1.3 to remove the guidance sections at the beginning of the document.  Please note there have been no changes to the SPD questions/the remainder of the SPD questionnaire
  • guidance within the Procurement Journey has been refreshed, and can be found as follows:

Single Procurement Document (SPD) | Procurement Journey

Single Procurement Document - SPD | Procurement Journey

Single Procurement Document (SPD) | Procurement Journey

SPD Documents | Procurement Journey

SPD FAQs | Procurement Journey

  • Systems e.g. Public Contracts Scotland (PCS) have been updated with the above changes

Places are available to book for the free Scottish Government online workshops on how to use the PCS SPD module.

 

SPPN 2/2023: Public Procurement - Annual Procurement Reports for 2022-23 and 2023-2024

SPPN 2/2023: Public Procurement - Annual Procurement Reports for 2022-23 and 2023-2024

SPPN 2/2023 provides information on how your organisation should notify Scottish Ministers of the publication of your annual procurement report for financial years 2022 to 2023 and 2023 to 2024.  This includes information on submitting a completed Annex A  template.

Please direct any enquiries on this to Scottishprocurement@gov.scot

The Procurement Journey guidance will be updated in the coming weeks.

Upcoming Changes to the Procurement Journey

Information Notice

There will be some upcoming changes to the Procurement Journey as a result of the recent  UK Trade Agreements with Australia and New Zealand.  

These changes will update guidance on the following areas:

  • using PINs (Prior Information Notice) as a call for competition
  • estimating the prices of contracts and 
  • terminating contracts

Please refer to Scottish Public Procurement Note Public procurement – Australia and New Zealand Free Trade Agreements (SPPN 1/2023) for more information on these changes.

We expect the Procurement Journey updates to be made on or around 30th May 2023. More communications will be sent out when the changes have been made.